ISSA Middle Tennessee Chapter
The President shall be the executive officer of the Chapter and, subject to the control of the Board, shall be responsible for the general supervision, direction and control of the affairs of the Chapter. The President shall preside at all meetings of the members and meetings of the Board. The President appoints all committee advisors, subject to the approval of the elected officers. Additionally, the President is responsible for fair representation of all the chapter members in all actions of the Board of Directors.
The Vice President shall, in the absence or disability of the President, perform all the duties of the President, and when so acting, shall have the powers of and be subject to the restrictions upon the President. The Vice President shall also act as parliamentarian for the Board meetings.
The Secretary shall take minutes of all Board meetings, including how called or authorized, notice given, place and time of meeting, and the names of those present, and shall keep a copy of such minutes and distribute to the Board. The Secretary shall keep an inventory record of all Chapter-owned equipment. The Secretary shall maintain and distribute an electronic distribution list of Board members and associated contact information.
The Treasurer shall be the custodian of the Chapter funds and shall keep an itemized account of all receipts and expenditures. At no time shall Chapter funds be merged with personal funds. The Treasurer or a representative shall have a financial report available upon request. The records of the Treasurer shall be available for inspection by the membership at all reasonable times, and shall be audited at least once a year. Expenditures shall only be made pursuant to resolutions of the Board Members as recorded in the Board meeting minutes and shall be supported by invoices, vouchers and/or receipts. The Treasurer, or in the absence of the Treasurer, the President, must sign all checks, transact with the Chapter’s bank debit card, or authorize payment via the electronic bill pay system. The Treasurer, with the concurrence of another elected officer, may authorize and pay miscellaneous expenditures up to twenty dollars per week when the consultation of the Board is not practical.
The Treasurer shall supervise the collection of funds by any committee to ensure that sound accounting practices are followed. The Treasurer is responsible for balancing the monthly bank statement and reviewing and retaining copies of the cleared checks on that statement as well as supporting documents for any checks or electronic payments. The Treasurer shall notify the Board of all checks returned for non-sufficient funds and any fees associated with their collection. The Treasurer, with the help of the members of the Board, shall prepare an annual pro-forma income statement. The Treasurer will prepare a final Profit & Loss statement, and balance sheet upon the completion of the current fiscal year.
The membership Director is responsible to maintain and retain current members, assist potential new members, and promote the Chapter through advertisements.
The Communications Director is responsible for keeping chapter members informed of chapter events and activity. This includes coordinating the design and maintenance of the chapter websites, social media and newsletters. The Director will oversee that information shared is relevant to active chapter members as well as individuals who may be interested in joining the chapter.
The Sponsorships Director shall be the focal point between the Chapter and the various security vendors in the Middle TN area. The Director will maintain a balance in the marketing messages being delivered to the Chapter during the Vendor Presentation. A vendor presentation should be in the following format: 1/3 What the problem is, 1/3 What the solution is, and 1/3 Why the vendor is the best in providing the solution. This will insure that the Chapter is learning valuable lessons for at least 2/3 of the presentation.
The Certification chairperson shall assist Chapter members in the area of professional certification. The main emphasis will be placed on the CISSP (Certified Information System Security Professional) certification. Other certifications that may apply include the CISM (Certified Information Security Manager), CISA (Certified Information Systems Auditor), CPP (Certified Protection Professional), CRISC (Certified Risk and Information Systems Control), and CFE (Certified Fraud Examiner). It is the duty of this Director to bring together the necessary information on the certification processes into one common place. The Director will provide that information to the Chapter membership in a timely fashion. If a member has a question about any aspect of certification, this Director is the Chapter lead point of contact.
The Programs Director shall coordinate activities pertaining to the Chapter meetings and any extended security seminars being hosted by the Chapter. The Director should be familiar with the results of the membership survey and attempt to obtain speakers that fulfill the needs of the Chapter members. The Director will establish and solicit members for an extended seminar committee if necessary, and the Director will chair this committee. The Director also has the responsibility to ensure that the Chapter meetings run smoothly from a logistics viewpoint.
The Community Outreach Director shall coordinate activities that serve the communities within the boundaries of the Chapter through education, service projects, and similar events. The Director should determine the specific outreach opportunities that the membership of the Chapter can
best service, gain approval of the Board, encourage member participation, assist in media awareness of the role of ISSA in such activities, and report back to the Board and membership the positive impact of such activities. The Director will establish committees and chair them as necessary to support the approved events or projects.